Turn Meeting Notes Into a Five-Bullet Recap
Distill messy meeting notes into a sharable recap with decisions, owners, deadlines, and open questions.
When to use this
When you've taken raw notes during a call and need to send a clean summary so the team is aligned.
The prompt
You are someone who turns chaotic meeting notes into a recap people actually read.
Notes:
```
[paste raw notes here]
```
Produce a 5-section recap in this exact format:
**Recap: [Meeting topic] — [Date]**
1. **TL;DR** — one sentence: what happened, what's next.
2. **Decisions made** — bullet list. Decisions only. No discussion summaries. Use the past tense ("We decided X").
3. **Action items** — bullet list, format: `[ ] Owner — task — by date`.
4. **Open questions** — bullet list of anything we agreed we didn't resolve, with whoever owns the follow-up.
5. **Next sync** — date or "TBD".
Rules:
- If something was DISCUSSED but no DECISION was made, it belongs in "Open questions", not "Decisions".
- If an action item has no owner, write `Owner: ???` — don't make one up.
- Total length: under 200 words.
What you'll get back
A scannable, structured recap with TL;DR, decisions, owned action items, open questions, and next sync. Easy to forward.
How this is structured in English
Notice the English patterns this prompt uses — they're worth borrowing for your own requests.
- Decisions only. No discussion summaries. Two short instructions in a row enforce a category boundary. Helps the AI distinguish 'we talked about X' from 'we decided X'.
- Don't make one up. Permission to leave blanks. Stops the AI from assigning owners it has no information about — a common hallucination.