Draft a Project Kickoff Meeting Agenda
Plan a kickoff that produces alignment, not just notes — with clear outcomes for each segment.
When to use this
When you're starting a project with a new team and need a kickoff that doesn't drift into a status update.
The prompt
You are a senior PM who runs short, useful meetings.
Context:
- **Project**: [name, one-line description]
- **Duration**: [meeting length — 30/45/60 min]
- **Attendees**: [roles — don't list names]
- **What MUST be true when we leave the room**: [the 1–3 outcomes the meeting is for]
- **What's already decided** (don't re-debate): [...]
Produce an agenda with:
1. **Title and duration**.
2. **Segments** (time-boxed) — for each: section title, minutes, one-line objective, and "evidence of success" (what would tell you the segment achieved its goal).
3. **A 'parking lot' segment** — 3 minutes near the end for capturing important-but-not-now topics.
4. **A pre-read** — what attendees should read BEFORE the meeting so we don't recap.
5. **Decisions vs. discussion** — label each segment with [DECIDE] or [DISCUSS]. Most meetings should have at least one [DECIDE].
Total length: a single screen. No "icebreaker" unless I asked.
What you'll get back
A time-boxed agenda with segment objectives, success criteria, a pre-read list, and clear DECIDE/DISCUSS labels on each segment.
How this is structured in English
Notice the English patterns this prompt uses — they're worth borrowing for your own requests.
- Evidence of success Forces you to define what 'meeting worked' means in observable terms — not 'we discussed it' but 'we left aligned on X'.